Payments for
Equipment Rental
Heavy equipment, aerial lifts, tents, staging, temporary power — rental orders don’t look like retail tickets. They’re contracts, deposits, holds, and invoices that can run five and six figures. ZeroG connects compliant, competitively priced payment acceptance to the rental software you already run, and tunes it for the way large-ticket orders actually get paid.
Payments only. Your operation stays exactly where it is
Most rental companies don’t need a new point of sale. You already have a rental management system that tracks availability, contracts, delivery windows, and returns — and it works. What’s usually broken is the payments layer bolted onto it: rates you didn’t negotiate, a processor who doesn’t understand a $60,000 order, and no one to call when a card declines on a Friday delivery.
That’s the piece ZeroG takes on. Because we’re platform-agnostic, we can connect a secure payment gateway underneath the software you already run — keeping every workflow you have — while moving the processing itself to a partner suited to large-ticket, contract-driven, B2B-heavy rental businesses. No rip-and-replace, no retraining, no new system to learn.
It’s a vertical we know. We’ve done this for event rental operators, and we’ll put you in touch with them before you sign anything.
A Gateway That Sits Under Your Rental System
A secure payment gateway is the layer that connects card acceptance to your rental management software. It’s how we change what you pay and who you call — without changing how your team works.
Broad platform compatibility. Many rental and ERP systems already speak to the gateways we work with. We’ll confirm yours before we propose anything.
Tokenized card-on-file. Stored cards become secure tokens instead of card numbers in a drawer or a contract file — protecting your customers and shrinking your PCI scope.
One reconciliation view. Counter, yard, phone, and emailed invoice payments settle and report together instead of in three disconnected places.
No workflow surgery. Contracts, availability, delivery scheduling, and returns stay exactly as they are. Only the payment rail changes.
Built For $20K Tickets, Not $20 Ones
A processor set up for coffee-shop averages will flag, hold, or decline the orders that matter most to you. Rental operators need underwriting and limits that expect the big ones.
Underwritten for your real numbers. Average ticket, high ticket, and monthly volume are set from your actual history — so a six-figure order doesn’t trip a limit at the worst moment.
Deposits, balances, and holds. Take a deposit to reserve the equipment, authorize a damage or security hold, and capture the balance on return or delivery — where your platform supports it.
ACH and bank transfer alongside cards. For the largest invoices, cards aren’t always the cheapest answer. We’ll set up the option and let the customer choose.
Dispute support that reads the contract. Signed rental agreements, delivery tickets, and return receipts are your evidence. We help you assemble and submit it — not hand you a portal login and wish you luck.
Most Of Your Cards Are Somebody’s Company Card
Contractors, GCs, production companies, and municipalities pay with corporate, purchasing, and government cards. Those cards can qualify for lower interchange — but only if the transaction carries the right data. Most setups never send it.
Enhanced data on qualifying transactions. Passing detail like tax amount, customer code, and line-item information can move eligible commercial-card transactions to a lower interchange tier.
It compounds on big tickets. A fraction of a percent is a rounding error on a $40 sale. On a $40,000 order, it’s real money — every time.
Emailed invoices and pay-by-link. Send a secure link with the invoice so an AP department can pay it without a phone call — and without a card number in an email thread.
Account-level card on file. Repeat contractor accounts pay faster when the card is tokenized and ready, with automatic updates cutting declines on expired cards where supported.
When single orders run $20,000 to $100,000, a fraction of a point is a line item, not a detail. Where your state permits, ZeroG’s compliant cost-saving programs can lower what you pay to accept cards, and qualifying corporate or B2B transactions may benefit from interchange optimization on top of that.
We start with your actual statements and your actual card mix — then model the difference before you commit to anything. If the numbers don’t move, we’ll tell you that too.
Cost-saving program availability and eligibility vary by state, card type, and platform. Interchange optimization applies only to transactions that qualify. Programs are enabled only where permitted.
The Payments Layer, Done Properly
Gateway Under Your Software
Card acceptance connected to the rental system you already run — no platform change.
Large-Ticket Underwriting
Limits set to your real high ticket and volume, so big orders go through.
Interchange Optimization
Enhanced data on qualifying commercial-card transactions to reach lower tiers.
Deposits & Holds
Reserve the equipment, authorize a damage hold, capture the balance later — where supported.
Invoice & Pay-By-Link
Secure links AP departments can pay from anywhere, no card numbers over email.
ACH For Big Invoices
A bank-transfer option alongside cards when it’s the better economics.
If You Rent It Out, We Can Get You Paid For It
Heavy iron or hospitality — the payment problems rhyme: big tickets, deposits, contracts, and commercial cards.
Common Questions
Do I have to replace my rental management software?
No. This is a payments engagement, not a software change. ZeroG connects payment acceptance underneath the rental system you already use through a secure gateway, so contracts, availability, delivery scheduling, and returns all stay exactly where they are.
What is a payment gateway, and why does it matter for rental?
A gateway is the secure layer that connects card acceptance to your software. It’s what lets us change your processing — the rates, the underwriting, the support — without touching the system your team already knows. It also handles tokenization, so stored cards aren’t sitting in a file cabinet or a contract record.
Can you handle single transactions of $20,000 to $100,000?
Yes — that’s a large part of why this page exists. High-ticket rental orders need underwriting that expects them. We set average ticket, high ticket, and monthly volume limits from your real history so a large order doesn’t get flagged or held at delivery.
Most of my customers pay with company cards. Does that help or hurt?
It can help, if the setup is right. Corporate, purchasing, and government cards can qualify for lower interchange when the transaction carries enhanced data such as tax amount, customer code, and line-item detail. Many rental operators are paying more than they need to simply because that data never gets passed.
Can I take deposits and damage holds?
Yes, where your platform supports it. Take a deposit to reserve equipment, authorize a security or damage hold on the card, and capture the final balance on return or delivery — with the card tokenized on file rather than written on a contract.
Do you offer ACH for large invoices?
Yes. On the biggest invoices a bank transfer is often better economics than a card. We can enable ACH alongside card acceptance and let the customer pick, rather than forcing everything down one rail.
How much can I actually save?
It depends on your volume, average order size, card mix, and state rules. Where permitted, compliant cost-saving programs plus interchange optimization on qualifying commercial transactions can meaningfully lower your cost. A ZeroG specialist models it on your real statements first — and tells you if it isn’t worth moving.
What happens when something goes wrong on a Friday afternoon?
You call us, not a call center queue. ZeroG stays your point of contact after the switch — declines, disputes, reconciliation questions, new locations. That’s the part most operators tell us they were missing.
Related Solutions
Big Orders.
Better Economics.
Tell us what you run your rentals on and send a recent statement. A ZeroG specialist will confirm the gateway fit and show you exactly where your large-ticket and commercial-card volume is leaking money — on your real numbers.